Edit Your Chat Flow
Your bot looks great, now, let's make it smarter. Edit your chatbot, to suit your exact needs.
Guidance Video
What is a ChatFlow?
A chat flow is a message structure that determines how a conversation will occur between your chatbot and the user. This is configurable and will look something like as shown in image below
How to customize the Chat Flow?
To customize your chat flow, click the 'Edit Your Chat Flow' tab.
Here, you will find a pre-created template of a chat flow that you can customize as per your business needs. You may even choose to import another template from the
Import Templatetab on the top-right.
Tools to Edit the ChatFlow:
Add new component: Click here to see a drop-down list of all the available components that can be added to the flow, such as asking for the user's name, email, phone number, or placing a single choice or multiple choice question for visitors to answer. This aids in the generation of user data and leads.
2.2 Bar in the lower left corner: It enables you to easily manage the views of the chat
flow. To check or edit a specific chat flow component, you can use
'fit view'
'zoom-in or zoom-out' options.
’delete’ icon, which allows you to delete the entire chat flow and start over.
‘lock’ option from where you can lock the chat flow once it's finished so it doesn't get edited by accident.
2.3 Mini Map on he bottom-right side screen: It informs you about the chat
flow position even if it is dislocated beyond the screen.
2.4 Line Connector: The chat flow component can be linked together in a
flow using ‘line connectors’.
2.5 Test Flow: Click the tab to test how the conversation flows between Bot
and the user.
3. Add and Customize the Components:
3.1 To edit the chat flow, click on any of the message components, such as the
welcome message, and edit the message with your brand's name that you wish to appear to your user, and ‘Save’ changes.
3.2 There are two ways to add a new component to the flow:
a. Either you can use the option 'Add new component' tab on the top-left.
The new component is dropped at the end of the flow.
For e.g. you wish to share your website URL with the user. Then go to Add new component tab and click on ‘Web Link’ to add a component at the end of the flow.
b. Or you can click on the + blue icon at the end of the flow and add a new
component from there. For e.g. you wish to share your website URL with the user. Then go to + blue icon at the end of the flow and click ‘Web Link’ to add a component at the end of the flow.
3.3 Once a component is added, it is simple to connect the component to the
structured flow by dragging the line connector from the flow's component to the newly added component. And there you have it!
3.4 Now, you can personalize the message and the data to be shared. You can, for
example, customize the message and URL link to be shared by clicking the component ‘Please contact us at URL’. From the ‘Advanced Options’, you can even change the time delay after which your message appears on the chat flow. Save the changes.
3.5 Now, to add the ‘multiple choice questions’ component (an option available only
for Website bot, Chatbot page and live Chat), follow the steps:
Go to the ‘Add new component’ click on ‘Multiple choice’ tab and a component is added.
b. Click on the added component to customize it.
c. Customize the messages. Add more options by clicking on + blue button on the
extreme right on the bar. Customize the title to provide options and Save changes.
3.6 A 'smart question' component Is used to customize Bot responses to the
keywords entered by the user. To add a ‘smart question’ to the chat flow (an option available only for Website bot, Chatbot page and live Chat), you can follow the steps.
a. Go to the ‘Add new component’ click on ‘smart question’ tab and a component is
added.
b. Click on the added component to customize it.
For example, you can add ‘smart keywords’ like account, a/c, acct, debit etc for asking users, ‘What we can help them with?’.
c. This may lead to another set of smart keywords like savings, savings account,
savings acct, savings a/c and these set of keywords will lead users to the message relevant for savings account.
3.7 A 'Live Chat' component Is used to transfer the conversation with the user from
the Bot to the online agent. To add a ‘Live Chat’ to the chat flow (an option available only for Website bot, Chatbot page and live Chat), you can follow the steps.
a. Go to the ‘Add new component’ click on ‘Live Chat’ tab and a component is
added.
b. Click on the added component to customize the component messages.
This way, you can build your chat flow with any number of components.
4. End the Chat Flow
4.1 To end the flow, go to the last component and on the ‘Go to next message’
dropdown, select ‘End chat’ option.
4.2 This is mandatory to add ‘end chat’ component at the end of the chat flow else
It will generate a system error and chat flow may not function properly.
That’s it! You are now ready to start a conversation with your user.
How to Transfer Flows:
To transfer flows from one bot to another doesn't require complete reconstruction, it just needs some BotPenguin magic! Use the "Download chatflow" button to download your flows, and import them into the new bots!
If everything looks correct and you are still unable to move forward, write to us at [email protected]. We will respond back within 48 business hours.
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